Following the action plan
Time is money. The achievement of goals and effectiveness in one’s job depends on organising one’s work and one’s time efficiently.
Herewith a list of 15 top time-wasters:
Lack of objectives, daily planning and priorities
Not knowing employer’s whereabouts
Attempting too much
Employer / employee interruptions
Employer’s lack of organisations
Unclear about responsibility and authority
Re-doing business correspondence
Asked to work overtime chronically
Just as you budget your income to cover your expenses, you must budget your time to cover your activities.
Here is a list of things you can do to help:
Keep a diary of all activities for at least two weeks to access how much time was taken up by each activity.
Make a time form showing how much time was spent on each activity.
Total time spent on activities.
Analyse the work and time spent. The result should tell you what your peak productivity periods are, what your least productive periods are and when you are not often interrupted.
Schedule your work accordingly: the most difficult work requiring concentration should be done at peak periods and vice versa.
Prioritise and schedule. Plan and sort out duties by setting priorities:
Important and urgent tasks have to be done immediately;
Urgent but not important, have to be done soon;
Important but not urgent, have to be done but not now;
Pending tasks need to be done at some or other time; and
Low priority tasks need to be done when nothing else needs to be done.