Following the action plan

Time is money. The achievement of goals and effectiveness in one’s job depends on organising one’s work and one’s time efficiently.
Time Wasters
Herewith a list of 15 top time-wasters:
 Telephone interruptions
 Lack of objectives, daily planning and priorities
 Shifting priorities
 Not knowing employer’s whereabouts
 Attempting too much
 Unnecessary errands
 Employer / employee interruptions
 Employer’s lack of organisations
 Unclear about responsibility and authority
 Socialising
 Re-doing business correspondence
 Multiple employers
 Unclear instructions
 Re-scheduling meetings
 Asked to work overtime chronically
Just as you budget your income to cover your expenses, you must budget your time to cover your activities.
Here is a list of things you can do to help:
 Keep a diary of all activities for at least two weeks to access how much time was taken up by each activity.
 Make a time form showing how much time was spent on each activity.
 Total time spent on activities.
 Analyse the work and time spent. The result should tell you what your peak productivity periods are, what your least productive periods are and when you are not often interrupted.
 Schedule your work accordingly: the most difficult work requiring concentration should be done at peak periods and vice versa.
 Prioritise and schedule. Plan and sort out duties by setting priorities:
 Important and urgent tasks have to be done immediately;
 Urgent but not important, have to be done soon;
 Important but not urgent, have to be done but not now;
 Pending tasks need to be done at some or other time; and
 Low priority tasks need to be done when nothing else needs to be done.