Tips of effective report writing
The following ideas may help you to visualize what you are getting into, and establish some basic values for keeping report preparation focused on what is to be accomplished.
*Think about how the evaluation results will be used from the outset of the evaluation. Recommendations and lessons learned will be of greater value if they are designed to facilitate implementation. Limit the number put forward based on significance and value.
* Write for all key audiences. Sensitivity to the differences in knowledge, expertise and information requirements of different audiences should be an important consideration in report preparation. Contents should be easily understood by readers with little or no technical knowledge. Translations may be necessitated to address the linguistic requirements of various audiences.
*Understanding and learning are enhanced when reports are written clearly and concisely, and main points are precisely articulated. Make every effort to minimize the risk of misinterpretations of what is being reported.
*Make reports visually appealing by using attractive layouts, graphics and colours. This often enhances the likelihood of people picking up and reading the report.
*Keep the Framework of Results and Key Success Factors as a handy reference throughout report preparation to maintain a consistent focus on factors that are valued by the Agency.
*Make sure that the recommendations are realistic given the context of development and doable within budgetary constraints.